How-To Define Special Prices in SAP Business One

In addition to standard price lists, SAP Business One lets you define special prices for customers and vendors. You can define discount percentages, period discounts, and volume discounts for specific business partners.
You can copy special prices from one business partner various business partners. You can group items into discount groups according to item groups, properties, or manufacturers. You can define period discounts and volume discounts for your standard price lists, that is, for all business partners. You can make global changes to several business partners and/or items. We also have a training video below which includes an overview of Defining Special Prices in SAP Business One, if you’re interested in additional information on this topic.
Determining Item Prices in a Document
When you process a sales or purchasing document, SAP Business One checks the following conditions, in the order they are listed below, to determine the item prices in the document:

  • Do special prices exist for the business partner?
  • Are any discount groups linked to the business partner?
  • Do period discounts or volume discounts exist for the price list that is linked to the business partner in the business partner master data?
  • What is the price list linked to the business partner in the business partner master data?

Special Price Use
Special prices can be used for the following scenarios:

  • You want to specify a special price for a customer when a particular item or an item from a particular item group is purchased. In this case, you specify a price that depends on the business partner.
  • You want to define special prices for an item that are to apply for particular periods of time. In this case, you specify a date-dependent price.
  • Depending on the quantity ordered, you want to assign a special price. If the quantity ordered is very large, you sell or buy an item at a lower price than with a small quantity. In this case, you specify a quantity-based price.
  • From time to time, you will also want to update all or particular special prices. You can do this, for example, by changing the discount for selected special prices. You can also select specific special prices and change only these prices.
  • (You can refer price list updates to the derived special prices. You may also want to delete particular special prices after a defined period of time.)
  • Once you have defined special prices for individual cases that is, for a particular business partner), you can copy them to other business partners or groups of business partners according to various sets of rules.
  • If you want to refer discounts to particular item groups, items with particular properties, or manufacturers irregardless of the business partner, you can define discount groups.
  • If you do not want special prices to depend on a business partner, you can also define special prices for a price list. These always apply if no special prices have been defined for a business partner. These special prices can also be defined on the basis of a particular date and/or quantity.