How to Properly Back Up Your Data

One of the biggest challenges companies face are how to maximize business continuity and avoid business disruption and costs following a server failure. Michell Sentinel Backup Server solution, powered by StorageCraft ShadowProtect, provides fast and reliable disaster recovery, data protection, and system migration to get servers online as quickly as possible. Sentinel Backup Server gives you the tools you need to centrally manage your point-in-time backup images and restore them in a matter of minutes, saving your clients time and money.


The value of implementing a thorough and regular backup procedure for every computer system cannot be overstated. Though computer hardware is more reliable today than in the past, it is still true that failures occur with drastic consequences. There is additional value for retaining long-term generations as well. Among the reasons to do so includes allowing for later auditing of earlier data sets and for restoring inadvertently erased data.
Unattended data backups can be time savers but involve some potential pitfalls. They must be periodically monitored for continued operation. There have been instances where customers have relied upon the operating system to perform such backups and for numerous reasons, failed to do so. Unfortunately, this is usually discovered following a hardware crash leaving no current data backup.
Sentinel Backup Server provides the following benefits: 

  • Rapid recovery from bare metal to dissimilar hardware, or to and from virtual environments
  • Centralized backup administration from a management console
  • Automatically consolidate backup image files on a daily, weekly and monthly basis for simplified management
  • Verification and re-verification of backup images
  • Virtual Boot technology for quick failover to a virtual server
  • Converter tool to convert to .VHD or .VMDK
  • Automatic backup of SQL, Exchange and other critical applications
  • Granular recovery of individual files and folders in moments
  • Simplified migration to new Windows servers
  • Scheduler for automatic full and incremental backups

Simple Onsite Back up procedures include:

  1. Daily – a new or different tape is used each day and labeled with the date the backup is completed. The Saturday tape becomes the first or next weekly backup and should be labeled as such. When 12 daily tapes exist, the oldest daily should be reused in the rotation.
  2. Weekly – The first or next weekly tape should be stored off-site. The weekly tape created nearest to the end of the month becomes the first or next monthly tape and should be labeled as such. When 6 weekly tapes exist, the oldest tape should be reused in the rotation.
  3. Monthly – The first or next monthly tape should be stored off-site. The monthly tape created in one of either the last month of the fiscal year or December becomes the first or next yearly tape and should be labeled as such. When 13 monthly tapes exist, the oldest tape should be reused in the rotation.
  4. Year End – The number of year end backups should be decided and retained off-site. The total number of tapes required for the rotation should be increased by the number of years to be saved.