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Crucial Steps Towards a Successful ERP Implementation Plan

Implementing an ERP software system not only involves a great deal of expenditure, efforts and time, it also involves change in some of the complex business processes. MCG welcomes changing requirements, even late in development. Software modifications harness change for the customer’s competitive advantage.

We deliver working software frequently, from a couple of weeks to a couple of months, with a preference to the shorter timescale.

Our continuous attention to technical excellence and good design enhances agility. Simplicity–the art of maximizing the amount of work not done–is essential. The best architectures, tools, and designs are made available to our employees and clients. Implementing ERP requires a team of experts who understand the business and technical aspects of the project, like that of Michell Consulting. An ERP solution provider is responsible for understanding a department’s processes and challenges.

Implementation of ERP involves the following steps:
Planning and Requirements Analysis
 
This is the initial phase where the company takes a decision on implementing ERP. The decision could based on their need to comply with legal requirements, replace their legacy applications, for benefits of integration, reduction of inventory, reduction of operational costs, risk management, additional functionality or speeding up processes.
The team chooses an ERP system. Typically a niche player in resource planning software developement is chosen instead of developing from scratch. Some of the leading vendors are: SAP, PeopleSoft, Oracle,Sage Group, MS Business Solutions, SSA Global, Lawson and Intentia.
Evaluation and Selection

A team of experts with specialized knowledge in the field is made to study the basis of different parameters. The experts here at Michell, perform tests to determine whether the package is apt for the range of application in their field. Further, we ascertain the level of coordination that the software would be able achieve in working with different departments. This plainly means that we ensure whether the various departments would offer an increased output due to ERP implementation.

Design
 
This is the phase where the ERP team re-engineers the business processes around the Best Practices wherever feasible and identifies the processes that will result in customizing the ERP software application. The IT infrastructure requirements based on ERP system architecture and vendor are prepared.

The implementation of ERP is defined this stage. The conditions and regulations to meet are also decided. This is done by a team of officers, who reports to the highest authority in the hierarchy of the organization.

Also, in this phase, the ERP team uses the identified business processes as the basis for implementation to build prototypes by choosing standard models, processes, inputs and outputs. This phase involves business super-users in determining the system elements.

In this stage, a lot of microscopic planning and deliberate action are carried out. The step helps to decide and resolve which areas is important for restructuring. It is chosen from the ERP implementation models.

Project Planning

This is a crucial stage where the implementation process is designed. In this phase the details of the implementation is worked out. The deadlines and the time-schedules are also decided. A plan is chalked out, roles are allotted and responsibilities are assigned. The date for starting the project is also decided. The planning is done by a committee of team leaders.

Reengineering

ERP implementation involves an evident change in the number of employees and their job responsibilities, which results due to a more automated and efficient system. The human factors are taken into account in this stage.

Team training

This stage is all about preparing the employees to use ERP. The employees in the organization are trained to handle the system on daily and regular basis.

Testing

The phase is marked by attempts to break the system. At this point, the company tests the real case scenarios. The system has been configured, now only extreme cases like system overloads, hackers trying to access restricted areas, multiple users logging on at the same time, users entering invalid data, are addressed. This phase is performed to find the weak links, which could be rectified before implementation.

Implementation

 
This phase involves installation of the ERP software, migration of data from the old applications to the ERP system, configuring the ERP system for reporting, implementing security, interfaces etc. The end users are involved at this stage to test the system after being trained. The implementation consultants seek feedback, identify software bugs/corrections, performance bottlenecks and apply the fixes. A decision on switching to the new ERP system is taken.

Post implementation

Finally, the process of implementation would be complete when there is a regular follow up and proper instruction flow thereafter and along the lifetime of ERP. This involves the entire efforts and measures taken to update and attain better benefits, after the system is implemented. The organizations should ensure that the ERP implementation process should be smooth and safe.

Maintenance
 
This is an ongoing phase which involves patching/upgrading the software, enhancing the functionality of the applications, changes in reports etc. This is either taken care of by in-house IT department or outsourced to consulting firms.
Our continuous attention to technical excellence and good design enhances agility. Simplicity–the art of maximizing the amount of work not done–is essential. The best architectures, tools, and designs are made available to our employees and clients.

5 ways SAP Business One Lets You Improve Cash Flow

When you are asked to increase the available capital at your business, are you able to quickly identify options to increase profits, reduce expenses, and otherwise generate cash flow?

Many business managers and owners struggle to answer when this question is posed to them. However, those who use SAP Business One are able to quickly identify at least 5 ways in which to improve cash flow. What are some of their options?

  • 1. Explore sales activities to eliminate ineffective marketing campaigns, identify loyal customers, and identify which customer demographic has the most potential for growth – then tailor sales activities accordingly.
  • 2. Identify financial waste that’s the result of inventory considerations – then develop a strategy for more just in time production, choosing better warehousing options, or eliminating products that are not selling well.
  • 3. Assess purchasing decisions and supplier relationships to evaluate potential areas for savings such as renegotiating terms of sale, working with another closer supplier, or lowering the quantities associated with minimum requirements.
  • 4. Eliminate time spent in meetings by ensuring that everyone who needs to access key business data is able to do so, even when they’re on the road.
  • 5. Identify areas in which operation expenses could be reduced, either by eliminating overtime or more clearly defining the roles of key staff members.

Of course, all of these are just starting points. SAP Business One also enables businesses to reduce IT costs – both by using a single system to access all business data and through the ease of expanding the system as business needs change, simply by adding additional modules to the system.

SAP Business One gives small businesses a competitive edge by making it possible to access all of the same data as the bigger players in their industries. Whether you’re looking for simple solutions that allow you to increase cash flow quickly or you hope to identify areas where significant changes could greatly improve your company’s bottom line, SAP Business One offers the options you need.

Need to Increase Cash Flow Without Sinking a Fortune into BI? SAP Crystal Solutions Can Help.

Business intelligence: It’s more critical now than ever. And, if you are looking to increase cash flow in your organization, business intelligence is vital.

The challenge that many organizations face though is that BI tools can be expensive. In addition to buying a software platform, time must be spent getting everyone up to speed and often new hardware must also be installed. The result? In trying to analyze business data, many companies spend so much that they come close to offsetting any revenue increases that are found.

SAP Crystal Solutions is a different kind of business intelligence tool. With it, you will be able to monitor your business in real time. You’ll be able to report on spending and income, create ad hoc reports that communicate the benefits of choosing one path over another, identify wasteful spending, and uncover options for increasing sales and profits.

What you won’t have to deal with is the expense. SAP Crystal Solutions is offered in the software as a service (SaaS) model. The platform resides in the cloud – giving you ready access to your data whether you’re in the office or on the road. There’s no need to install servers, and the intuitive features of SAP Crystal Solutions mean that you can begin using the product with ease. Monthly subscription costs are extremely affordable, even for those on a tight budget.

When you use a business intelligence tool to analyze your company so that you can identify overspending and make smarter business decisions, you shouldn’t have to worry that your BI itself has an excessive cost. When you choose SAP Crystal Solutions for business intelligence, you’ll have already made one decision that will help you increase cash flow for your business – and you’ll be paving the way to create many more equally great opportunities.

Develop – and Follow – and Effective Strategy for Growth with SAP Crystal Solutions

Growing your business? In order to determine whether or not your strategy is working – and to see whether progress towards the goals you’ve set for your business is happening on schedule – you need to have the right tools. How strong is the growth strategy you created? Are the efforts that you are making helping you to achieve your goals? Is the growth of your company happening on schedule? Where is there room for additional improvement?

Professionals who are using SAP Crystal Solutions with the Interactive Analysis module are able to:

Access all of their current company data – from details about HR and operational costs to information about supplier and customer relationships – to see in real-time the impact of each action taken.

-Gain insight into the impact of growth efforts, whether looking for information about the impact of opening a new location on the bottom line or determining whether or not a shift made to the production line schedule is impacting product availability for the customers.

-Communicate effectively with other stakeholders – managers of other teams, business partners, and leaders in other office locations – to ensure that everyone is on the same page.

-Perform ad hoc reports that test the impact of new growth strategies and methods before putting them in place.

By taking control of your company’s data and using it to develop a growth strategy, you will be able to rest easier with the knowledge that you are achieving the goals you’ve set for your business. More importantly, with reporting tools and access to all of your company’s data using SAP Crystal Solutions, you will be able to monitor the progress you’re making, quickly correct if your company goes off course, and focus on creating a business you and your partners can feel great about.

You Can’t Increase Cash Flow with Outdated Information

Need an influx of cash in your business? Trying to avoid seeking a bank loan, but not entirely sure of where to look for additional finances within your own company? If the last comprehensive reports that you have on your company’s financials a few months old, you’ll have an even greater challenge when it comes to identifying options for increasing revenue.

In order to identify whether or not your supplier relationships are working, you need to be able to access detailed information about repayment terms, minimums, shipping costs, and more. To determine whether or not you’re labor costs are currently too high, you need to be able to access information about benefits packages, overtime costs, and even scheduling. Evaluating your marketing expenses also means being able to see the rate of return on your investment, in real time if possible.

Using outdated reports is no better than using no reports and making decisions based solely on instinct. To increase cash flow, boost revenues, and trim excess spending, you need to be sure that you’re using up-to-date information. SAP Business One can make those details available to you.

With SAP Business One, you can quickly find the specific information you’re looking for using intuitive search features. You can present that information in reports, sharing the key details with other stakeholders to ensure that everyone is on the same page. You can look at projections, identify opportunities to scale back costs and increase sales, and track the progress that you’re making toward achieving financial goals.

While all of those benefits of using SAP Business One to monitor your business are impressive, so is this: SAP Business One is an affordable, cloud-based solution that lets you get up and running quickly. As a result, you can begin looking at your company data quickly, identify opportunities to improve your company’s profitability, and begin increasing cash flow with the knowledge that you are positioned for success.