The Ultimate
SAP Business One Pricing & Licensing Guide

Find all the answers to your SAP Business One pricing & licensing questions.

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SAP Pricing Calculator:
Updated for November 2022

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"The Michell Team did a great job of explaining to me how I should license and implement SAP Business One ERP.  Their professional advice and experience saved my company tens of thousands of dollars in SAP software licensing cost and their professional services was best in class."
-John Thompson| CFO Industrial Manufacturing

Subscription

SAP Business One Cloud Pricing

Prices in the table below reflect the recurring cost to license SAP Business One as a subscription. Under this model you gain access to SAP Business One throughout the duration of your contract and do not pay annual maintenance. SAP Business One cloud pricing is perfect for companies that desire a predictable fixed monthly cost.

Billed Monthly
Billed Annually
Professional Limited (CRM) Limited (Logistics) Limited (Financials)
Functionality By License Type
$ 108
$ 1,296
Subscription Cost

$ 56
$ 672
Subscription Cost

$ 56
$ 672
Subscription Cost

$ 56
$ 672
Subscription Cost
Modules
Administration
Full
Partial
Partial
Partial
Financials
Full
Printing Only
Printing Only
No Cost Accounting or Budgeting
CRM
Full
Full
Partial
Partial
Sales Opportunities
Full
Full
N/A
N/A
Sales - A/R
Full
Partial
Sales Goals (view only)
Partial
Purchasing
Full
Partial
Partial
Partial
Business Management
Full
Partial
Partial
Partial
Banking
Full
Printing Only
Printing Only
Full
Resources
Full
N/A
Full
Limited
Production
Full
Partial
Partial
Partial
MRP
Full
N/A
N/A
N/A
Service
Full
Full
N/A
N/A
HR
Full
Partial
Partial
Partial
Project Management
Full
N/A
N/A
N/A
Reports
Full
Partial
Partial
Partial
 

Perpetual (One-time)

SAP B1 License Price

Prices in the table below reflect the one-time cost to license SAP Business One as a perpetual software agreement. Under this model you license the software once and pay a 20% annual maintenance fee.

Professional Limited (CRM) Limited (Logistics) Limited (Financials)
Functionality By License Type
$ 3,213
One-Time

$ 1,666
One-Time

$ 1,666
One-Time

$ 1,666
One-Time
Modules
Administration
Full
Partial
Partial
Partial
Financials
Full
Printing Only
Printing Only
No Cost Accounting or Budgeting
CRM
Full
Full
Partial
Partial
Sales Opportunities
Full
Full
N/A
N/A
Sales - A/R
Full
Partial
Sales Goals (view only)
Partial
Purchasing
Full
Partial
Partial
Partial
Business Management
Full
Partial
Partial
Partial
Banking
Full
Printing Only
Printing Only
Full
Resources
Full
N/A
Full
Limited
Production
Full
Partial
Partial
Partial
MRP
Full
N/A
N/A
N/A
Service
Full
Full
N/A
N/A
HR
Full
Partial
Partial
Partial
Project Management
Full
N/A
N/A
N/A
Reports
Full
Partial
Partial
Partial
 
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SAP Business One Pricing Explained

SAP Business One is a leading ERP software designed to give SMB to mid-sized businesses the capabilities they need to run their business in the modern era. Learn more about how it's licensed and the types of user licenses available for your business.  

SAP Business One Monitor Image

SAP Business One Licensing & Implementation Cost

There's much complexity when it comes to licensing and implementing ERP software and SAP Business One is no exception. Let the pro's at Michell Consulting Group help you navigate the in's and out's of SAP Business One software licensing and implementations.  In addition, to the software subscription pricing there are other factors to consider such as hosting options, database preference (e.g. HANA vs SQL), integrations, customization, support/training, data migration and more. To get started understanding the actual cost to implement SAP Business One take are free online SAP Business One readiness assessment to uncover your actual price to license and implement SAP Business One.

 

SAP Business One Professional Licenses

SAP Business One Professional licenses, also referred to as a “full” user license, grants access to all modules and features that comes natively with SAP Business One. Furthermore, with a B1 Professional user license you will get access to the SAP Business One Software Development Kit (SDK). As with all Business One licenses, Professional licenses can be licensed as either a perpetual software license where you pay for the software + a 20% recurring maintenance fee or you can subscribe to SAP Business One where you pay a monthly price to get access to SAP B1. A perpetual SAP Business One Professional User license is $3,213 per named user plus an additional maintenance fee of 20% per year gives users access to updates, bug fixes and support. A SAP Business One Professional subscription price is $108 dollars per user per month and does not include any additional fees for maintenance.

 

SAP Business One Limited Licenses

For users that do not require full access to SAP Business One you can give them partial access to SAP Business One through a Limited User licenses.  SAP B1 Limited licenses contain a subset of functionality within three different functional areas: Customer Relationship Management (CRM), Financial Management and Logistics.  As the name implies a Limited User license is less expensive than a Professional user license. A perpetual SAP Business One Limited User license is $1,666 per named user plus an additional maintenance fee of 20% per year gives users access to updates, bug fixes and support. A SAP Business One Limited subscription price is $56 dollars per user per month and does not include any additional fees for maintenance.

 

Other SAP Business One License Types

The majority of SAP Business One users will license either a Professional or Limited user license.  However there are situations where a different license type might make more sense given your particular situation and use cases.  For example, for business that require less than 5 user licenses an SAP Business One Starter Package might make sense as you scale up your business.  In addition, there are licenses for mobile app only users for organizations that have employees in the field but need access to Business One.  Lastly, there are license types for companies that want to feed 3rd party software applications with SAP Business One data.  

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SAP Business One Pricing

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