The Ultimate
SAP Business One Pricing & Licensing Guide

Find all the answers to your SAP Business One pricing & licensing questions.

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SAP Pricing Calculator:
Updated for March 2023

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SAP Business One Pricing
(The Short Answer)

Are you curious about the price of SAP Business One? No problem, We've got you covered! The Limited License will set you back $56 per user per month, and the Professional License is a bit more expensive at $108 per user per month. But wait, there's more, a lot more! If you want to get into the nitty-gritty of licensing details and types, keep reading below and don't forget to leverage our pricing calculator to see how much you can save by licensing SAP Business One with Michell Consulting Group.

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Subscription

SAP Business One Pricing (Cloud)

When choosing a licensing model for SAP Business One ERP, businesses have the option of either a perpetual license or a subscription model.

A perpetual license is a one-time purchase of the software, with an annual maintenance fee for access to updates, bug fixes, and support. This option is ideal for businesses that have the budget upfront and prefer to own the software outright.

On the other hand, a subscription model allows businesses to access SAP Business One ERP on a monthly basis, without the upfront cost of a perpetual license. This option is ideal for businesses that prefer a more flexible, pay-as-you-go approach to software ownership.

The two pricing tables below reflect the pricing of SAP Business One in either a Subscription or Perpetual licensing options.

Billed Monthly
Billed Annually
Professional Limited (CRM) Limited (Logistics) Limited (Financials)
Functionality By License Type
$ 108/user
$ 1,296
Subscription Cost

$ 56/user
$ 672
Subscription Cost

$ 56/user
$ 672
Subscription Cost

$ 56/user
$ 672
Subscription Cost
Modules
Administration
Full
Partial
Partial
Partial
Financials
Full
Printing Only
Printing Only
No Cost Accounting or Budgeting
CRM
Full
Full
Partial
Partial
Sales Opportunities
Full
Full
N/A
N/A
Sales - A/R
Full
Partial
Sales Goals (view only)
Partial
Purchasing
Full
Partial
Partial
Partial
Business Management
Full
Partial
Partial
Partial
Banking
Full
Printing Only
Printing Only
Full
Resources
Full
N/A
Full
Limited
Production
Full
Partial
Partial
Partial
MRP
Full
N/A
N/A
N/A
Service
Full
Full
N/A
N/A
HR
Full
Partial
Partial
Partial
Project Management
Full
N/A
N/A
N/A
Reports
Full
Partial
Partial
Partial
 

Perpetual (One-time)

SAP Business One Pricing (OnPremise)

Prices in the table below reflect the one-time cost to license SAP Business One as a perpetual software agreement. Under this model you license the software once and pay a 20% annual maintenance fee.

Professional Limited (CRM) Limited (Logistics) Limited (Financials)
Functionality By License Type
$ 3,213/user
One-Time

$ 1,666/user
One-Time

$ 1,666/user
One-Time

$ 1,666/user
One-Time
Modules
Administration
Full
Partial
Partial
Partial
Financials
Full
Printing Only
Printing Only
No Cost Accounting or Budgeting
CRM
Full
Full
Partial
Partial
Sales Opportunities
Full
Full
N/A
N/A
Sales - A/R
Full
Partial
Sales Goals (view only)
Partial
Purchasing
Full
Partial
Partial
Partial
Business Management
Full
Partial
Partial
Partial
Banking
Full
Printing Only
Printing Only
Full
Resources
Full
N/A
Full
Limited
Production
Full
Partial
Partial
Partial
MRP
Full
N/A
N/A
N/A
Service
Full
Full
N/A
N/A
HR
Full
Partial
Partial
Partial
Project Management
Full
N/A
N/A
N/A
Reports
Full
Partial
Partial
Partial
 
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SAP Business One Pricing Explained

SAP Business One is a leading ERP software designed to give SMB to mid-sized businesses the capabilities they need to run their business in the modern era. Learn more about how it's licensed and the types of user licenses available for your business.  

SAP Business One Monitor Image

SAP Business One Licensing and Implementation Cost: An In-Depth Analysis

Navigating the complexities of licensing and implementing SAP Business One ERP can be a daunting task, and SAP Business One is no exception. With numerous factors to consider such as hosting options, database preference, integrations, customization, support and training, data migration, and more, the cost of licensing and implementing SAP Business One can be difficult to determine.

That's why the experts at Michell Consulting Group are here to help. They will guide you through the ins and outs of SAP Business One software licensing and implementation, ensuring that you fully understand the costs involved. In addition to the software subscription pricing, it's essential to consider other crucial elements such as hosting options, database preference, integrations, customization, support and training, data migration, and more to get an accurate understanding of the actual cost of implementing SAP Business One.

To get started on this journey, take advantage of the free online SAP Business One readiness assessment offered by Michell Consulting Group. This assessment will help you uncover the actual price to license and implement SAP Business One, providing you with the information you need to make informed decisions.

 

SAP Business One Professional Licenses

The SAP Business One Professional license, commonly referred to as the "full" user license, offers complete access to all the native modules and features of SAP Business One. This license includes the SAP Business One Software Development Kit (SDK), which provides additional resources and tools for customizing and expanding the software.

There are two options for obtaining a Professional license - perpetual software license and subscription. With the perpetual license, you pay a one-time fee of $3,213 per named user for the software and an annual maintenance fee of 20% to receive updates, bug fixes, and support services. On the other hand, with a SAP Business One subscription license you pay a monthly fee of $108 per user and do not incur any additional maintenance costs.

Regardless of the licensing option, SAP Business One Professional users receive full access to the software and its features, along with access to updates, bug fixes, and support services to ensure that their software runs smoothly and effectively.

 

SAP Business One Limited Licenses

For those who do not need full access to SAP Business One, limited access can be provided through a Limited User license. This license grants partial access to a subset of functionality within three functional areas: Customer Relationship Management (CRM), Financial Management, and Logistics.

Compared to the Professional license, the Limited User license is more cost-effective. The SAP Business One perpetual license for a named user costs $1,666, along with a yearly maintenance fee of 20% to receive updates, bug fixes, and support services. Alternatively, a monthly subscription is also available at $56 per user, without any additional maintenance fees.

The Limited User license is a great solution for users who only need access to specific functionalities within SAP Business One and want to save on costs. By limiting access to only the necessary features, users can get the functionality they need at a more affordable price.

 

Other SAP Business One License Types

Most SAP Business One users will opt for either a Professional or Limited User license to meet their needs. However, in some cases, a different license type may be a better fit depending on the particular requirements and use cases of a business. For businesses that require fewer than five user licenses, an SAP Business One Starter Package may be a more suitable option as they grow and expand. This package offers a scalable solution for small businesses just starting out with SAP Business One. There are also licenses available for mobile app users, specifically designed for organizations with employees who work in the field but require access to Business One. These licenses provide a flexible and convenient solution for on-the-go users. Lastly, there are license types for companies that need to connect third-party software applications to SAP Business One data. These licenses provide a seamless integration between the two systems, allowing companies to streamline their workflows and optimize their processes. 

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SAP Business One Implementation Cost

Are you considering implementing SAP Business One ERP for your business, but worried about the cost? We understand - cost is a major concern for many businesses considering implementing a SAP ERP. But the good news is, by understanding what's included in SAP Business One implementation costs and how they're calculated, you can make an informed decision and plan your budget accordingly.

SAP Business One Image

Factors that Affect SAP Business One Implementation Costs

The cost of implementing SAP Business One ERP can vary widely depending on several factors. These include the size and complexity of your organization, the number of users who will need access to the system, the level of customization required, the amount of data that needs to be migrated, and the need for additional hardware or software (on-premise solution). Each of these factors can impact the cost of implementation, so it's important to carefully consider your organization's specific needs before making any decisions.

What's Included in SAP Business One Implementation Costs

When it comes to SAP Business One implementation costs, there are several components to consider. These typically include software licensing fees, implementation services (such as project management, installation, configuration, and training), customization and development (if needed), data migration and end user testing, and ongoing support and maintenance. By understanding what's included in these costs, you can get a better sense of what your investment will cover and how much you can expect to pay.

How SAP Business One Implementation Costs are Calculated

SAP Business One implementation costs are typically calculated on a per-user basis, with the total cost varying depending on the factors outlined above. To give you an idea of what this might look like, let's consider a hypothetical business with 50 users. Assuming a moderate level of customization and data migration, as well as ongoing support and maintenance, the total cost of a SAP Business One ERP implementation might range from $50,000 to $100,000. Keep in mind, however, that every business is unique, so it's important to speak with an authorized SAP Business One implementation partner to get a more accurate estimate of your specific costs.

 

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