Professional | Limited (CRM) | Limited (Logistics) | Limited (Financials) | |
---|---|---|---|---|
Functionality By License Type |
$ 108 $ 1,296 Subscription Cost |
$ 56 $ 672 Subscription Cost |
$ 56 $ 672 Subscription Cost |
$ 56 $ 672 Subscription Cost |
Modules | ||||
Administration | ||||
Financials | ||||
CRM | ||||
Sales Opportunities | ||||
Sales - A/R | ||||
Purchasing | ||||
Business Management | ||||
Banking | ||||
Resources | ||||
Production | ||||
MRP | ||||
Service | ||||
HR | ||||
Project Management | ||||
Reports | ||||
The Ultimate
SAP Business One Pricing Guide
Find all the answers to your SAP Business One pricing & licensing questions.
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SAP Pricing Calculator:
Updated for 2022
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"The Michell Team did a great job of explaining to me how I should license and implement SAP Business One ERP. Their professional advice and experience saved my company tens of thousands of dollars in SAP software licensing cost and their professional services was best in class."
-John Reid | CFO Industrial Manufacturing
Subscription (Recurring)
SAP B1 License Price
Prices in the table below reflect the recurring cost to license SAP Business One as a subscription. Under this model you gain access to SAP Business One throughout the duration of your contract and do not pay annual maintenance.
Perpetual (One-time)
SAP B1 License Price
Prices in the table below reflect the one-time cost to license SAP Business One as a perpetual software agreement. Under this model you license the software once and pay a 20% annual maintenance fee.
Professional | Limited (CRM) | Limited (Logistics) | Limited (Financials) | |
---|---|---|---|---|
Functionality By License Type |
$ 3,213 One-Time |
$ 1,666 One-Time |
$ 1,666 One-Time |
$ 1,666 One-Time |
Modules | ||||
Administration | Full |
Partial |
Partial |
Partial |
Financials | Full |
Printing Only |
Printing Only |
No Cost Accounting or Budgeting |
CRM | Full |
Full |
Partial |
Partial |
Sales Opportunities | Full |
Full |
N/A |
N/A |
Sales - A/R | Full |
Partial |
Sales Goals (view only) |
Partial |
Purchasing | Full |
Partial |
Partial |
Partial |
Business Management | Full |
Partial |
Partial |
Partial |
Banking | Full |
Printing Only |
Printing Only |
Full |
Resources | Full |
N/A |
Full |
Limited |
Production | Full |
Partial |
Partial |
Partial |
MRP | Full |
N/A |
N/A |
N/A |
Service | Full |
Full |
N/A |
N/A |
HR | Full |
Partial |
Partial |
Partial |
Project Management | Full |
N/A |
N/A |
N/A |
Reports | Full |
Partial |
Partial |
Partial |
SAP Business One Pricing Explained
SAP Business One is a leading ERP software designed to give SMB to mid-sized businesses the capabilities they need to run their business in the modern era. Learn more about how it's licensed and the types of user licenses available for your business.

SAP Business One Licensing & Implementation Cost
There's much complexity when it comes to licensing and implementing ERP software and SAP Business One is no exception. Let the pro's at Michell Consulting Group help you navigate the in's and out's of SAP Business One software licensing and implementations. In addition, to the software subscription pricing there are other factors to consider such as hosting options, database preference (e.g. HANA vs SQL), integrations, customization, support/training, data migration and more. To get started understanding the actual cost to implement SAP Business One take are free online SAP Business One readiness assessment to uncover your actual price to license and implement SAP Business One.
SAP Business One Professional Licenses
SAP Business One Professional licenses, also referred to as a “full” user license, grants access to all modules and features that comes natively with SAP Business One. Furthermore, with a B1 Professional user license you will get access to the SAP Business One Software Development Kit (SDK). As with all Business One licenses, Professional licenses can be licensed as either a perpetual software license where you pay for the software + a 20% recurring maintenance fee or you can subscribe to SAP Business One where you pay a monthly price to get access to SAP B1. A perpetual SAP Business One Professional User license is $3,213 per named user plus an additional maintenance fee of 20% per year gives users access to updates, bug fixes and support. A SAP Business One Professional subscription price is $108 dollars per user per month and does not include any additional fees for maintenance.
SAP Business One Limited Licenses
For users that do not require full access to SAP Business One you can give them partial access to SAP Business One through a Limited User licenses. SAP B1 Limited licenses contain a subset of functionality within three different functional areas: Customer Relationship Management (CRM), Financial Management and Logistics. As the name implies a Limited User license is less expensive than a Professional user license. A perpetual SAP Business One Limited User license is $1,666 per named user plus an additional maintenance fee of 20% per year gives users access to updates, bug fixes and support. A SAP Business One Limited subscription price is $56 dollars per user per month and does not include any additional fees for maintenance.
Other SAP Business One License Types
The majority of SAP Business One users will license either a Professional or Limited user license. However there are situations where a different license type might make more sense given your particular situation and use cases. For example, for business that require less than 5 user licenses an SAP Business One Starter Package might make sense as you scale up your business. In addition, there are licenses for mobile app only users for organizations that have employees in the field but need access to Business One. Lastly, there are license types for companies that want to feed 3rd party software applications with SAP Business One data.
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Do I license SAP Business One from a partner like Michell Consulting Group or directly from SAP the software vendor?
SAP Business One is licensed exclusively through leading SAP Channel Partners like Michell Consulting Group. We'll help you evaluate what SAP Business One licenses you'll need and help you navigate the complexities of the software licensing agreement all the way through the implementation of the application for your business.
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How much does it cost to implement SAP Business One?
SAP Business One Implementation Pricing
SAP Business One implementations costs are varied depending project scope and complexity however the majority of SAP Business One implementations will cost between $25,000 to $100,000 and will take three to four months to complete from start to finish. Michell Consulting Group offers multiple implementation methodologies designed to accommodate the unique needs of each business requirements, budget and timeline.
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How much does it cost to integrate SAP Business One with other applications?
SAP Business One Integration Cost
SAP Business One is designed to be able extend the use of the application across all your LOB applications. Whether its interfacing SAP Business One with Salesforce CRM or a Shopify ecommerce site we have you covered with a variety of integration options. SAP Business One integration costs can vary between $5,000 to $10,000 per year depending upon the number of applications and end points required for your integration needs.
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Can a small business use SAP Business One?
SAP Business One is ultimately designed for small to medium sized businesses to run SAP ERP software.
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How long does it take to deploy SAP Business One?
Most SAP Business One deployments take roughly three months from requirements gathering to go-live.
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What is SAP Business One HANA?
HANA is SAP's in-memory computing engine that enables organizations with large volumes of data be able to easily leverage SAP Business One without performance challenges.
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What modules are included with SAP Business One?
SAP Business One comes with the following modules:
- Financial Management
- Sales and Customer Management
- Purchasing and Inventory Control
- Business Intelligence
- Analytics and Reporting
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How much training is recommended for SAP Business One?
Training
It’s important to make sure that your employees are properly trained on how to use Business One before implementing it in your company. Otherwise, you won’t be getting the full return value of your investment.
There are a few different ways to train your employees on Business One. You can hire a consultant to come in and train your staff, or you can purchase a Business One training kit. If you're on a tight budget, you can also find free Business One training materials online.
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What reports come out of the box with Business One SAP?
SAP Business One comes with the following reports out-of-the-box:
Accounting
- G/L Accounts & Business Partners
- General Ledger
- Aging Reports
- Transaction Journal Report
- Transaction Report by Projects
- Locate Journal Transaction by Amount Range
- Locate Journal Transaction by FC Amount Range
- Transactions Received from Voucher Report
- Document Journal
- 1099/1096 Report
- Tax Reports
- Customer Open Document List
Financial
- Balance Sheet
- Trial Balance
- Profit & Loss Statement
- Cash Flow (learn more about the cash flow forecast)
- Statement of Cash Flows
- Cash Flow Reference Report
Comparison
- Balance Sheet Comparison
- Trial Balance Comparison
- Profit & Loss Statement Comparison
Budget
- Budget Report
- Balance Sheet Budget Report
- Trial Balance Budget Report
- Profit & Loss Statement Budget Report
Opportunities Reports
- Opportunities Forecast Report
- Opportunities Forecast Over Time Report
- Opportunities Statistics Report
- Opportunities Report
- Stage Analysis
- Opportunities Pipeline
- Information Source Distribution Over Time Report
- Won Opportunities Report
- Lost Opportunities Report
- My Open Opportunities Report
- My Closed Opportunities Report
Sales Reports
- Open Items List
- Document Drafts Report
- Backorder Report
- Sales Analysis
- Salesperson Commission by Invoices in Posting Date Cross-section
- Sales Order Without Deposit
- Sales Order Linked to Deposit
- Monthly Customer Status Report
- Annual Sales Analysis (by Quarter)
- Purchasing Reports
- Purchase Analysis
Purchase Request Report
- Purchase Quotation and Comparison Report
- Blanket Agreement Fulfillment Report
- Locate Exceptional Discount in Invoice
- Purchase Order Without Deposit
- Purchase Order Linked to Deposit
Business Partner Reports
- My Activities
- My Activities Overview
- Inactive Customers
- Dunning History Report
- Campaigns List
- Customer Receivables by Customer Cross-section
- Customers Credit Limit Deviation
- Aging Report
- Internal Reconciliation Report
Banking Reports
- Check Register Report
- Payment Drafts Report
- Checks for Payment in Date Cross-section Report
- BP Bank Accounts Query
- House Bank Accounts Query
- External Reconciliation Reports
- Payment Orders Report by Business Partner
- Payment Orders Report by Payment Run
Inventory Reports
- Items List
- Last Prices Report
- Inactive Items
- Inventory Posting List
- Inventory Status
- Inventory in Warehouse Report
- Inventory Audit Report
- Batches & Serials Inventory Audit Report
- Inventory Valuation Simulation Report
- Serial Number Transactions Report
- Batch Number Transactions Report
- Price Report
- Discount Group Report
- Inventory Counting Transactions Report
- Inventory Valuation Method Report
- Inventory Turnover Analysis
Production Reports
- Bill of Materials Report
- Open Items List
MRP (Material Requirements Planning) Reports
- Order Recommendation
Service Reports
- Service Calls
- Service Calls by Queue
- Response Time by Assigned To
- Average Closure Time
- Service Contracts
- Customer Equipment Card Report
- Service Monitor
- My Service Calls
- My Open Service Calls
- My Overview Service Calls
HR (Human Resources) Reports
- Employee List
- Absence Report
- Phone Book
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What are SAP Business One hardware requirements?
On-Premise System Requirements
If you may not have a constant internet connection, recently updated your infrastructure, or just like having your databases physically in your HQ, on-premise is a good option. However, Business One capabilities will be relative to the hardware capabilities of your servers.
Minimum Requirements:
Server Software Platform - Business One SAP, if you are using an MS SQL database, requires Windows Server 012 R2, 64 Bit. Note: Business One SAP only supports 64 Bit server software; there are no 32 Bit options.
Users Computers: Users must be using Windows 10-11 only; older versions of Windows are not supported. Again, no 32 Bit Operating System is compatible fo risers.
Database Software Requirements: Microsoft SQL Server 2016 or newer (64 Bit) is required to run Business One ERP.
Office Applications - Microsoft Office must be 2016 or newer to be usable in the Business One SAP system.
Web Browser: Google Chrome, Mozilla Firefox, Microsoft Edge, and Apple Safari are all supported browsers if they are current versions.
Hardware for On-Premise Implementation:
Servers - Should have at least an Intel Xeon E3 processor or equivalent to meet minimum processing requirements. While the minimum RAM is 4 GB, it is recommended for best performance to use 16-32 GB.
The hard drive space required is 32GB for the system and a second partition for data of a minimum of 10GB.
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Can you host SAP Business One for my business or do I need to host it in my environment?
SAP Business One offers multiple deployment options. It all depends upon your unique requirements. You can deploy SAP Business One in the cloud, on-premise or a hybrid approach.
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What languages does SAP Business One support?
Business One is used throughout the world and supports many languages. These include Custom Arabic, Chinese (simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Greek, Hebrew, Hungarian, Italian, Japanese, Korean, and Norwegian; with more languages added every year.